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Frequently Asked Questions

Application Process

1.    How do I apply for on campus housing?

Please complete the Housing Application which is located on the Residence Life webpage. This document cannot be submitted electronically. You must print it and mail or fax it to our office. You can request a paper copy that we will send via US mail. You will not be assigned to campus housing until the housing deposit and application are received in our office.  

2.    How much is the housing deposit?

$150.00 - Bass Hall, Bryant Hall, Polk Hall, Ross Hall
$200.00 – Johnson Hall, Byrd Hall, Braswell Hall

3.    Is the Housing Deposit refundable?

Yes, if you decide not to attend William Carey, please submit the Housing Deposit Refund form prior to the first day of classes for that term, and we will send you a refund. This form is located at the bottom of the Application Process link. You should receive a check in the mail within 4 – 6 weeks. The deposit is also refundable if you are leaving the university (i.e. graduation, withdrawal, transfer). This refund is contingent upon you properly checking out of your room. This includes but is not limited to returning all keys, cleaning the room, avoiding damages to the room, arranging a check-out time with a member of the housing staff, and not having an outstanding balance on your WCU student account.

4.    What’s the difference between the $150 deposit and the $200 deposit?

The $150 deposit covers Bass, Bryant, Polk, and Ross Halls. The $200 deposit covers Braswell, Byrd, and Johnson Halls. The $50.00 difference is not refunded if you change buildings. The deposit amount can be increased if you are moving to another building which requires a higher deposit amount. We cannot assign you to Byrd, Braswell, or Johnson Hall if you do not have a $200.00 deposit on file in our office.

5.    Will my scholarships and/or financial aid cover the housing deposit?

No, the housing deposit must be paid separately. Financial aid cannot be obtained to cover this cost. 

6.    Am I allowed to complete and turn in a Housing Application without paying the deposit?

Yes, you may turn in a completed Housing Application without paying the Housing Deposit; however, your application will remain incomplete until the deposit is received. All housing assignments are made based on the date of deposit.  

7.    Am I guaranteed an assignment to the building I select on my housing application?

Unfortunately, no. All housing assignments are based on availability, seniority, and the date of  deposit. We encourage students to request what they would like on their housing application, but acknowledge that their request is just that…a request.

8.    How are roommates assigned?

In order to be placed with a specific roommate, both roommates must request each other. If you do not have a specific roommate in mind, the Housing Office will use the information you listed on the Housing Application to place you with a compatible person.

9.    What if I don’t like my roommate?

You can discuss this with your Resident Assistant or Resident Director at any point. If you’ve made a genuine attempt to work together with no success you can begin our room change process. We will make room changes one day each trimester. 

10.    Can I have a private room?

Private rooms are only granted when space allows. When available they are assigned on a seniority basis.

11.    Do you have family housing?

No, we don’t have any accommodations for married students or students with children.

12.    How many halls do you have on campus?

We have 7 residence halls. Please visit the Residence Halls link on the Residence Life web page for specific information about each building.

13.    Are any of the residence halls co-ed?

No, all of the residence halls are single gender.

14.    When will I receive my room assignment?

Assignment letters are mailed each year after July 15th. You should receive your letter by late summer. Your letter will include contact information for your roommate and specific information about how to check-in to your room.

Life in a Residence Hall

15.    Is furniture provided in each room?

Yes, we provide two extra-long twin beds, two dressers, and two desks in each room. Please don’t bring your own furniture as space is limited.  

16.    Am I issued a key to my room door?

Each resident is issued a key for his/her assigned room. Key replacement is $50. In Byrd and Braswell halls, a hard key for the closet and a plastic card key are issued to each resident.  Each key carries a $50 replacement fee.

17.    Do I have to lock my room door?

Please lock your door when you are not in your room. We ask that you keep your key in your possession at all times. This includes going downstairs to the lobby or laundry room. William Carey University is not responsible for lost or stolen items.

18.    Am I allowed to hang posters in my room?

Yes, but we do not allow sticky squares, nails/screws, or other items that might damage the wall. We encourage all students to use painter’s tape which will support lighter items and to speak with your Resident Director/Area Coordinator about the proper way to hang heavier items.

19.    May I place carpet on the floor of the residence hall room?

Rugs and carpet are allowed, but should not be glued to the floor.

20.    What should I do if I am not able to arrive on campus during check –in weekend?

Please contact the Housing Office at (601) 318 – 6102. We can make arrangements for late arrivals. If you have not arrived or contacted us by the first day of classes, we will void your housing assignment.

21.    Can I check-in early?

No. We have organized the check-in dates around our staff training, orientation, and other events. We will not be available to check you into your space until our official opening dates. If you are a student athlete with a fall season, please contact your coach/sponsor for your check-in date.

22.    Who should I contact in an emergency?

We have Area Coordinators who are on call after university offices close each day. RAs live on your floor, and each building has a Resident Director who lives in the hall. For help with emergencies after hours, you can call our housing cell phone number which is posted in your building. Another option is to contact Campus Security.

23.    Can I stay on campus during holidays?

Yes, you can stay on campus during all holiday breaks. There are additional costs for Thanksgiving, Christmas, and Spring Break. The current rate is $50.00 per week. One day holidays and trimester breaks are included in your housing rate per term. You don’t have to pay additional fees for one day breaks.

24.    Am I responsible for damage to my personal property?

Yes, we recommend that you contact your insurance carrier about renter’s coverage while you are staying on our campus.

Services

25.    Does WCU have internet access?

WCU’s campus and residence halls are equipped for wireless internet. Please bring a computer with wireless capabilities. Do not bring your own wireless router.

26.    Where will I do laundry?

The laundry facilities are free and are for residents’ use ONLY. Laundry rooms are located inside all of our buildings except Johnson Hall. Bring your own detergent and fabric softener. Liquid bleach is not allowed.

27.    Does the university provide cable TV?

There is one cable hookup in each room. The cable fee is included in your room fees each trimester. The TV is not provided.

28.    Is there free phone service in each room?

Students must tell the housing staff if they want their phone line activated during the first week of the trimester. There is a $50 phone activation fee per academic year .There is one phone hookup in each room (except Byrd/Braswell). Local and campus calls are free. For long distance calls, please purchase a phone card from a local store. Telephones are not provided. Byrd and Braswell Halls have phones in the lounges which are located on each floor.

29.    Does WCU have a post office or mail service?

All residents must have a campus mail box. Students typically sign up for one at orientation, but students are able to get one at any time. There is no cost for this service. The Post Office is located in McMillian Hall.

30.    Why do I need a Student ID and parking decal?

You need an ID and parking decal for security purposes. WCU strives to maintain a safe learning environment and campus.  It is mandatory that every registered student obtain a student identification card. Also, anyone operating a motor vehicle on campus must have it registered and obtain a parking decal. For more information, visit the Student Life link under the Student Services web page.

31.    Do you have security on campus?

Yes, we have a contracted security company which patrols our campus 24 hours each day. All of our residence halls are locked and only accessible by proximity card. This card will also function as your Student ID card, your access into certain buildings, and if you have a meal plan, your meal ticket.